Request Quote

What to include in your request

A complete request helps us prepare an accurate free translation quote quickly. So, please include as many of these details as you can:

• Your document, or a sample if the full file is very large.
• Source language and target language or languages.
• Subject area, such as legal, medical, technical or marketing.
• Your deadline, including any flexibility.
• Whether you need a certified translation, and for which institution.
• Preferred file format for delivery, such as Word, PDF or Excel.
• Any glossary, style guide or earlier translations we should follow.

Don’t have every detail yet? That is fine. Send what you have, and our team will ask the right questions.

Quotes for interpretation

You can also request a free quote for interpretation. In that case, please tell us about your event. For example, share the date, start time, length, venue or online platform, and the languages needed.

It also helps to know the type of event. A conference usually needs simultaneous interpretation with booths and headsets. A meeting or interview often works well with consecutive interpretation instead. Our team will recommend the best option and the right number of interpreters. Read more about our interpretation services in Uganda.

What affects the price of a translation

Every free translation quote we send is tailored to your project. Several factors affect the final price:

• Language pair: common pairs, such as English to French or Luganda, usually cost less than rare languages.
• Length: we usually price documents by word or by page. Audio and video are usually priced by the minute.
• Subject: technical, legal and medical texts need specialist linguists and more research.
• Deadline: urgent and weekend work may cost more.
• Format: scanned or complex layouts take extra time to prepare.
• Certification: certified translations include an extra step.

For more detail, see our page on translation rates and FAQs.

Services you can get a quote for

You can request a free translation quote for any of our services. These include:

• Document translation for reports, contracts, research tools and personal papers.
• Certified translation for embassies, universities, courts and immigration.
• Interpretation for conferences, meetings, court and medical settings.
• Transcription of interviews, focus groups and meetings.
• Subtitling for videos, films and training content.
• Proofreading and editing of translated or original text.
• Website translation and localisation.

Languages we quote for

We quote for more than 40 Ugandan and African languages. For example, popular requests include Luganda, Lusoga, Acholi, Ateso, Swahili and Kinyarwanda. In addition, we cover French, Arabic, Portuguese, Spanish and German. See all Ugandan languages and African languages.

Quotes for certified translations

Certified translations often have strict rules. For example, an embassy may ask for a signed statement of accuracy, while a university may want the translation attached to a copy of the original. Therefore, please tell us where you will submit your document when you request a free translation quote.

We then check what that institution usually accepts. As a result, your quote includes the right certification steps from the start. It also helps to mention your appointment or application deadline, so we can plan the work around it. Learn more about our certified translation services, including birth certificates, academic transcripts and immigration documents.

Why ask for a free translation quote first?

A written quote protects you. First, it shows the full price before any work begins. Second, it confirms the deadline and delivery format. Finally, it gives you a clear record to share with your finance team or donor. So there are no hidden costs and no surprises.

Quotes for transcription and subtitling

Do you have audio or video files? In that case, tell us the total length in minutes and the languages spoken. Also mention whether you need a transcript only, a translation of the transcript, or subtitles. For example, many research teams need local-language interviews transcribed and then translated into English.

In addition, let us know about the audio quality. Clear recordings take less time, while noisy files or many speakers need extra care. As a result, these details help us give you a fair and accurate price.

Quotes for organisations, tenders and budgets

Many NGOs, agencies and companies need a free translation quote for planning. For instance, you may be preparing a project budget, a grant proposal or a tender response. In that case, we can prepare a detailed quote that lists each language and service separately.

Similarly, we can quote for ongoing work, such as monthly reports or regular community materials. Then you can plan your budget with confidence and avoid surprises later.

What happens after you accept your quote

Once you approve the quote, we confirm the start date and deadline in writing. Next, we assign a native-speaker linguist who knows your subject. After that, a second linguist edits and proofreads the work.

Meanwhile, you can contact your project lead at any time with questions or changes. Finally, we deliver the translation in your chosen format. If you need small changes after delivery, simply let us know.

Quotes for website and marketing projects

Do you need your website, app or marketing campaign in several languages? In that case, share the page list or a link, plus the target markets. Then we can count the words and suggest which pages to translate first. For example, many organisations start with their home page, service pages and contact page, and add the rest later.

We also quote for adapting adverts, radio scripts and social media posts for local audiences. Because marketing language relies on tone and culture, we match each project with a native speaker who understands that audience. As a result, your message feels natural rather than translated. Learn more about our marketing translation services.

Quotes for urgent work

Sometimes a deadline is very close, for example a visa appointment or a court date. If so, mark your request as urgent and call or WhatsApp us as well. We will tell you straight away what we can deliver and by when. In addition, we can often split large urgent jobs across several linguists, while one editor keeps the terms consistent.

Confidentiality

We treat every file you upload as confidential. We share it only with the people working on your quote and project. Moreover, we are happy to sign a non-disclosure agreement before you share sensitive material. If you prefer, send a short sample first and the full document later.

Tips for a faster quote

• Upload editable files, such as Word documents, when possible.
• Make sure scans and photos are clear and complete.
• List every target language you need, even for later phases.
• Mention any fixed deadline, such as a visa appointment or event date.

With these details, we can usually send your free translation quote quickly. As a result, your project can start sooner. You can also learn more about Ugaafrik Editors, or read the ISO 17100 standard that describes good translation practice.